OCTOBER 20-21, 2026 • JAVITS CENTER • NYC
YOUR STEP-BY-STEP GUIDE TO CRETECH MEETUP
Meetup Program
Participant Guide
20,000+ meetings facilitated
14 min per meeting
15 possible time slots
Double opt-in — both sides swipe right
Before you dive in…
CREtech Meetup is the industry's largest meetings program, and this guide walks through every task, deadline, and rule in the exact order you'll hit them. You'll do all of it in your CREtech account — either MyExperience on desktop (same login as registration) or the CREtech mobile app. Reminder emails come from donotreply.cretech26@eventpt.com — check spam first or email programs@cretech.com with any questions.
What is CREtech Meetup?
The meetings engine behind CREtech New York — every registered attendee gets access, whether or not you or your organization purchased meetings.
CREtech Meetup is the real estate industry's leading meetings program. We'll facilitate 20,000+ meetings — you ain't seen nothin' like it. You'll get to take part in as many 14-minute, double opt-in meetings as you'd like (both sides have to say yes), up to 15 time slots, limited only by your own availability and mutual interest. It's how you meet potential partners, uncover the newest startups, find new solutions for your organization, or make your next move — across dozens of use cases.
Open to all attendees
General Meetings
Pre-scheduled, double opt-in meetings with any other attendee, matched by mutual interest and AI-powered recommendations. Free peer-to-peer networking, available to everyone registered for CREtech New York — no purchase or application needed, just complete your profile below.
Buyers + Sponsors who purchased meetings
Hosted Meetings
Structured 1:1 meetings connecting Hosted Buyers (vetted real estate owners/operators, free for qualified participants) with technology & solution providers who purchased meeting access. Built around real buying intent, running on the same profile, request, and acceptance flow below.
This page walks through both tracks together, since General and Hosted Meetings share the same deadlines, screens, and rules. Anything that applies to only one side is called out as you go.
Who's who
Four roles show up in this guide. Most people are only one of them — find yours below.
General Attendee
Most people fall here.
Registered for CREtech New York, taking part in free General Meetings. Didn't purchase Hosted Meetings and aren't a vetted owner/operator? Ignore the other three roles — just follow "Everyone" steps.
Hosted Owner/Operator
A vetted real estate buyer — also called a "Hosted Buyer."
Takes part in Hosted Meetings with technology and solution providers. Often free to attend, with travel reimbursed, in exchange for completing a set number of meetings.
Meetings Rep
Takes the Hosted Meetings your org bought.
Named by an Org Admin to handle Hosted Meetings the organization purchased. Only exists at orgs — usually tech or solution providers — that bought meeting access.
Org Admin
Manages sign-up on behalf of company reps.
Handles action items for other people at their organization — completing profiles, requesting meetings, assigning Meetings Reps. Exists at any organization, buyer or sponsor side; a helper role stacked on top of whichever role they also hold themselves.
Not sure which one you are? If nobody told you your organization purchased Hosted Meetings, you're a General Attendee — read "Everyone," skip the rest.
Personalize this guide
Tap your role to highlight what applies to you.
Meetings Rep only exists at sponsor organizations that purchased Hosted Meetings. Org Admin can belong to any organization.
At a glance: every deadline
All times Eastern. Miss a deadline and that step won't happen for you.
You must
Opens
Deadline
Assign Meetings RepsOrg Admin, hosted orgs only
—
Mon Sep 28, 6pm
Complete your profile
Wed Sep 9
Mon Sep 28, 6pm
Select TableTalksEligibility criteria applies
Wed Sep 9
Fri Oct 2, 6pm
Request meetings
Tue Sep 29
Fri Oct 2, 6pm
Opt in to requests received / accept TableTalks
Mon Oct 5
Thu Oct 8, 6pm
Accept meetings
Fri Oct 9
Wed Oct 14, 6pm
Accept any extra meetings
Thu Oct 15
Thu Oct 15, 6pm
Accept calendar invites
Fri Oct 16
Fri Oct 16, 6pm
Attend meetings & TableTalks*
Tue Oct 20
Wed Oct 21
Give feedback
Fri Oct 23
Rolling
Claim reimbursementOwner/Operators only
Mon Nov 2
Rolling
*TableTalks are 50-minute peer roundtable discussions — more on these below.
Meeting slot times
You can opt out of any slot you're not available for. 2-minute transitions between meetings.
Tue, Oct 20SLOTS 1–10
Slot 1–510:40 AM – 11:58 AM
Midday break — sessions & TableTalks
Slot 6–103:15 PM – 4:33 PM
Wed, Oct 21SLOTS 11–15
Slot 11–1510:40 AM – 11:58 AM
Only one meeting block on Day 2
The full timeline
Every phase in order. The color key above shows which notes apply to you.
1
Until Mon, Sep 28
Assign Meetings Reps
Org Admin
~10 min · Org Admin, hosted orgs, desktop
Show details ▾
Org Admin · Hosted orgs only
- Assign individuals as Meetings Reps to take the Hosted Meetings your org purchased, by Mon Sep 28, 6pm ET.
- Reps must already be registered to attend.
- Recommended: 1 rep per 10 Hosted Meetings purchased (30 purchased → 3+ reps). No cap on how many reps you can name.
- Reps can complete their own profile from Sep 9 through Sep 28.
2
Wed Sep 9 – Mon Sep 28
Complete your profile & select TableTalks
EveryoneHosted O/OOrg Admin
~10–15 min · Desktop & app
Show details ▾
Everyone
- Start your profile Sep 9, finish by Sep 28, 6pm ET. Everyone's profile becomes visible at the same time, once all are complete.
- Fill in 100+ data points — this is what helps others decide to meet you.
- Set your availability (defaults to fully available). More slots = more possible meetings. Editable until Thu Oct 8, 6pm ET.
- Optional: post an Announcement about new products, funding, partnerships, etc.
- AI Target-Finder recommends who you should meet — it improves as your profile gets more detailed.
- Registration deadline to participate at all: Sep 28, 6pm ET.
Hosted Owner/Operator
- Doing up to 4 meetings → be available at least 8 slots. Doing up to 8 meetings → be available for all 15. (This 4-or-8 commitment was set when you registered for the Hosted Buyer program — not something you choose here.)
Org Admin
- You can complete profiles on behalf of anyone in your organization.
TableTalks (if eligible)
- 50-minute peer roundtables, 5–8 people, 12:05–12:55pm both event days.
- Pick 1–2 topics, submit discussion questions, and name any organizations you'd rather not be grouped with (competitors are fine to exclude).
- Selections due Fri Oct 2, 6pm ET.
3
Tue Sep 29 – Fri Oct 2
Request meetings
EveryoneMeetings RepOrg Admin
60–90 min · Desktop & app
Show details ▾
Everyone
- Request everyone you'd want 14 minutes with. Aim for at least 4x the number of slots you're available for.
- You can request multiple people from one organization — but those extras only get scheduled after all unique-organization meetings are filled.
- Use Filters, Predefined Lists, and Bookmarks to work efficiently — don't wait until the last minute.
- Flag your interest level: "Very interested" gets scheduled before "Interested."
- The AI Target-Finder opens directly to your top matches when you land on this screen.
Meetings Rep
- Hosted requests: select every Hosted Owner/Operator you want to meet. Aim for 4x your org's purchased Hosted Meetings (10 purchased → 40+ requests).
- Only one Hosted Meeting will ever be scheduled per organization.
- You can also make Non-Hosted requests — multiple people per org allowed there.
Org Admin
- You can request meetings on behalf of your organization's participants.
4
Mon Oct 5 – Thu Oct 8
Opt in to requests you've received
EveryoneHosted O/OMeetings RepOrg Admin
Up to 30 min · Desktop & app
Show details ▾
Everyone
- Opt in to every request from someone you'd meet, by Thu Oct 8, 6pm ET. Only opted-in requests (plus your own selections) get scheduled.
- Last chance to edit your availability: also Oct 8, 6pm ET.
Hosted Owner/Operator
- Must opt in to Hosted requests from at least 16 organizations (fewer received → opt in to all of them).
- Only 4 (or 8, if committed to that) Hosted Meetings will actually be scheduled.
- Also opt in to any Non-Hosted requests you've received.
Meetings Rep
- Opt-ins from Hosted Owner/Operators default to Hosted requests automatically.
Org Admin
- You can opt in on behalf of your organization's participants.
TableTalks
- Assignments arrive Mon Oct 5 — accept by Thu Oct 8, 6pm ET.
5
Fri Oct 9 – Wed Oct 14
Accept your meetings
EveryoneHosted O/OMeetings Rep
<10 min · Desktop & app
Show details ▾
Everyone
- Review email arrives Fri Oct 9, 9am ET. Accept each meeting by Wed Oct 14, 6pm ET.
- Miss the deadline and that meeting won't be scheduled — you must accept your own; Org Admins can't do it for you.
Hosted Owner/Operator
- Must accept all Hosted Meetings (up to your 4/8 commitment). No penalty if the other side doesn't accept.
- Also accept any Non-Hosted meetings.
Meetings Rep
- Must accept all Hosted Meetings — unaccepted ones are not refunded to your organization.
- Also accept any Non-Hosted meetings.
6
Thu, Oct 15
Accept any additional meetings
Everyone
<10 min · Same-day turnaround
Show details ▾
Everyone
- Email arrives 9am ET — accept by 6pm ET that same day if you get any.
- These fill gaps left by no-shows/declines, or add new matches from your earlier selections.
- If you rejected (or ignored) a meeting in that slot earlier, you're not eligible for a replacement there.
7
Fri, Oct 16
Accept calendar invites
Everyone
<10 min · Same-day turnaround
Show details ▾
Everyone
- Invites for every scheduled meeting go out at 9am ET. Accept all of them by 6pm ET the same day.
- Declining a calendar invite notifies no one — CREtech and your match won't know. If you truly can't make it, email programs@cretech.com.
- No meeting times can be changed, and meetings shouldn't be rescheduled outside the program.
- If your match becomes unavailable, CREtech will notify you directly.
- If your org purchased Mutual Match Leads (a separate paid lead-sharing add-on), they're shared this same day.
- TableTalks invites go out the same way — the only possible change is being dropped entirely, so email programs@cretech.com if needed.
8
Tue Oct 20 – Wed Oct 21
Attend your meetings & TableTalks
Everyone
Showtime
Show details ▾
Meetings logistics
- Held in a dedicated Meetup area — each meeting has an assigned table number (check the CREtech mobile app or your calendar invite).
- Arrive 5–10 minutes before your first meeting. No check-in needed; a Q&A desk is on site for questions.
- If your match doesn't show, wait 5 minutes, then tap "Mark as No Show" in the CREtech mobile app.
- You must join every scheduled meeting — no-shows can get you (and your organization) barred from future programs.
Do
- Join on time; stay within the 14-minute limit
- Check your table number each time — it changes every meeting, with 2-min transitions
- Download the CREtech mobile app beforehand for notes & follow-up requests
- Report any solution provider who contacts you directly outside the program
Don't
- Approach anyone in the Meetup area you don't have a scheduled meeting with
- Enter the Meetup area when you don't have a meeting
TableTalks
- 12:05–12:55pm both days, dedicated area, table number in app/invite. Lunch is served there.
- A randomly assigned "Starter" opens with a 60-second intro; each person introduces themselves in turn; the last person reads the first discussion question to kick things off.
- These are peer deep-dives, not sales pitches.
- Contact details for everyone in your TableTalk are shared afterward via "My Schedule" in MyExperience, and in the Post Event Summary Report.
9
Fri, Oct 23 onward
Feedback & reimbursement
EveryoneHosted O/O
~10 min · Desktop & app
Show details ▾
Everyone
- Feedback email arrives Fri Oct 23 — takes about 10 minutes, covers your meetings, the program, TableTalks, and the event overall.
- Once submitted, you can download a summary of your meetings, including notes and contact details.
Hosted Owner/Operator
- After completing feedback, if eligible, submit reimbursement details starting Mon Nov 2.
Fine print: The participant list is confidential — it can't be shared, downloaded, or used for anything beyond the program. You can't solicit participants outside the event (including people you're scheduled to meet) beyond what's explicitly permitted. An opt-in or meeting request within CREtech Meetup doesn't imply interest in anything outside it. Breaching this can mean removal from the program and being barred from future CREtech events.
🔧 Org Admin pro tips
Desktop only
Admin tasks require a desktop browser — the CREtech mobile app doesn't support them. If you're just handling your own action items, the CREtech mobile app works fine.
"Manage Participants & Roles" screen
- Select which participants from your org you want to manage, then complete action items for them directly.
- Add unregistered individuals as new Org Admins, or assign existing participants to the role.
Your org may mix roles
Your organization can include Hosted Owner/Operators, Meetings Reps (if you've purchased Hosted Meetings), and general participants, all at once. As Org Admin, you can act on behalf of any of them — check each role's required steps above.
Managing meeting requests
- Open a managed participant's request screen in a new tab — it shows exactly what they'd see, and you can manage several people in parallel across tabs.
- Bookmarks and Saved Lists work the same way as for regular participants.
- If you're both a Meetings Rep and an Org Admin, you can share your Saved Lists with all Meetings Reps in your org (toggle it on when saving); shared lists show up under "Lists Shared With Me." Individual meeting requests can also be shared, but only between Meetings Reps.
- A progress tooltip at the top of the screen tracks each managed participant against their recommended minimum requests.
From "Accept Meetings" onward
You can monitor (though not act on) your participants' meeting acceptances, additional meetings, final schedules, and feedback status.
CREtech New York 2026 · Meetup Program Guide